A Guide To Hiring A Band

A wedding, an anniversary party, a birthday party – these events all definitely need music. Compact discs are fine, and a DJ playing them is even better, but there is nothing like hearing a live band perform to make the occasion even more memorable.

It is critical to ask appropriate questions before hiring a band for your event. While there are some truly great bands to select, you can easily get stuck with one of the many horrible bands out there. The following questions are those that should be asked of any band you are interested in hiring.

What will the total cost be? – No matter how much you have to spend, what the band will cost matters. You will need at least an estimated figure so that you can choose a band within your budget. After all, why waste your time speaking to a band that charges a $5,000 booking fee, if your price range is more like $500? Do not spend your time looking at bands that are above your price range; you will likely just end up disappointed as you see all the extras that you can not afford. Instead, choose the best possible option within your price range. Be sure to also ask when you will need to make payment. If possible, choose a band that asks for a deposit up front, with the remainder due the night of their performance.

What do I get for the price? – Ask what is included in the price. For example, does it include everything, or will you be expected to provide transportation, lighting, additional equipment, set-up or break-down costs, or even food and lodging? Consider every cost before making a final decision; that inexpensive band might not be the value you think it is! Also discuss with the band what exactly will happen during your event. Usually, a band will perform for an hour, followed by a 30 minute break, with a total of 3 hours of music and two breaks. Sometimes this is broken into 45 minutes of music followed by a 15 minute break, for a total of four sets. Discuss the scheduling options with the band; they should be able to accommodate your specific requests.

What happens if a band member can not attend? – Be sure to ask this essential question. Occasionally, things occur that no one can control: accidents, sicknesses, or even a death. While you can not predict or avoid these events, you can prepare carefully. Most bands can call in a substitute at the last minute, but the real professionals have a list of fill-ins that have rehearsed with them. These fill ins often know the set list and the show, and are well prepared to step in. You may need to pay a bit extra for a band with reliable back up, but it is well worth the money. The last thing you want is a ruined party, all because a band member has suddenly come down with an injury or illness.

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